Buttons and timing
What each home button does, who uses it, and any clock that changes what you see or sends an alert. All times are Eastern. Timed alerts are checked every 5 minutes, so one can land up to 5 minutes after the time listed.
These are the defaults. Admins choose which buttons each role sees and their order in Admin Settings → Home screen buttons, so your club may differ. Only the Coach button is locked to coaches and admins.
Bottom bar and home screen
The bottom bar is always there: Home · Lineups · Track Boats · Announcements · Suggestions. These come and go on a clock.
| Item | What it does | When it shows |
|---|---|---|
| Live results (bottom bar) | Jumps to the Results tab of today's regatta | Only on a regatta day, every day of a multi-day regatta |
| Lineups (bottom bar) | Same as the Lineups home button | Same rule as the button (below) |
| On the Water (bottom bar, coxswains) | Starts GPS tracking for their boat | Whenever a cox is signed in |
| Practice call banner | Today's call from the coach | Only on the day it's made, and only when it isn't a plain Go (Caution, Land or Cancelled) |
| Lightning hold banner | Tells everyone to stay off the water, with minutes left | From the hold starting until 30 minutes after the last lightning |
| Regatta week popup | The three things to check before a regatta | Once a day in the week before a regatta; dismissing it hides it until tomorrow |
| Announcements | Club news on the home page | One week. A message that names a date takes itself down 12 hours after that date (or 12 hours after a time, if given) |
| Birthdays | Members with a birthday today | All day on the birthday; Feb 29 birthdays show on Feb 28 in other years |
| Food Tent banner | Message from the tent leader | One week, or until the day after the regatta it's about ends |
Every home button
In the default order. A dash means the button has no clock.
| Button | What it does | When the timing kicks in |
|---|---|---|
| Roster | Club members. Coaches and admins add, import and link families | Guest rowers come off the roster the day after their last day (a coach can restore and extend them, up to 60 days). Graduates move to Alumni on July 1 of their grad year |
| Race Day | Your races, launch times and bow numbers; coaches set delays | Shows today's regatta, or else the next one. Launch time = race time + any delay − the club's launch minutes (default 45). Crews and parents get a push 15 minutes before launch. A race counts as done once a place is in, or 2 hours after its start (plus delay) |
| Lineups | Boat, seat and race times | Rowers, coxes and parents see it from 7 days before a regatta through its last day. Coaches and admins always see it. Admins can change which roles wait |
| Regattas | Coaches add regattas and races | On regatta days the app finds the regatta on CrewTimer, fills in races and times, and pulls in places. 7 days out, a draft food list is made for the tent leader (daily at noon) |
| Boats | Fleet, oars, lineup templates | — |
| Track Boats | Map of boats on the water; coxes track | An outing with no GPS fix for 30 minutes is ended at its last fix. On regatta days, parents and followers get a push when a tracked boat crosses the start |
| Water Conditions | Wind, temps, river; coaches make the practice call | A lightning hold lasts until 30 minutes after the last strike and restarts with each new one. Automatic lightning (if on) checks the satellite every 5 minutes, 5 AM to 9 PM, within 20 miles by default, then clears itself and sends the all clear |
| Workouts | Log erg pieces, see progress | Concept2 logbook syncs every hour (linking pulls in the last year). Home celebrates PRs from the last 7 days |
| Food Tent | Items, wish list, volunteers | A draft list appears 7 days before a regatta for the tent leader to confirm and publish |
| Rookie Parent | Guide for new parents | — |
| Payments | What's owed, Pay buttons, history | Bills paid by hand: a reminder 3 days before the due date, and the day after if still unpaid. Bills more than a week overdue get no new reminders |
| Apparel | Team gear orders | Orders open and close when the apparel chair sets the window |
| Volunteer Needs | Sign up for club jobs | — |
| Photos | Club photos | — |
| Messages | Group and direct chat | — |
| Polls | Quick votes | — |
| Boat Maintenance | Report boat problems | — |
| Site Maintenance | Report boathouse problems | — |
| Coach | Attendance, emergency info, notes, seat racing, Live Tracking | Coach check-in shows the time you checked in today; it resets each day |
| Schedule | Practices and events | — |
| Suggestions | Ideas for the app and club | — |
| Who to Ask | Club contacts by title | — |
| Board | Board members and messages | — |
| Club Website | Edit the club's public site | Upcoming events drop off the site a day after they start |
| Forms & Elections | Forms, votes, elections | One reminder to anyone who hasn't answered, within the day before it closes. Skipped if it was posted less than 12 hours ago |
| Programs | Sign up rowers and family | — |
| Boathouse | Sign-out logbook, boat and erg bookings | Bookings run 30 minutes to 3 hours. A boat not back by its expected time sends one overdue alert to the crew, coaches and admins |
| Expenses | Get paid back for club spending | — |
| Report a Concern | Private report to the board | — |
| Find a Crew | Post or take open seats (Masters) | The boat books itself in the Boathouse when the last seat fills |
| Membership | Levels and renewals (Masters) | A reminder 30 days before and on the day it runs out, unless already renewed |
| Equipment | Club gear and service schedules | An alert on the day service is due; items due within 14 days show as soon. Logging the service moves the date on |
| Incident Reports | Log what happened on the water | Water conditions are attached if it happened within the last 3 hours |
| Rack Rental | Rent a rack for a private boat (Masters) | — |
| Camps | Summer and learn-to-row camps | — |
| Documents | Handbooks, forms and regatta info | — |
Timing cheat sheet
These are the defaults. A club's admins can change many of them (regatta week, launch and load alerts, when a race counts as over, the lightning hold, reminders and more) in Admin Settings → Timers.
Regatta countdown
| When | What happens | Who sees it |
|---|---|---|
| 7 days out | Lineups button appears; regatta week popup starts (once a day); draft food list made at noon | Rowers, coxes, parents; tent leader |
| Race day, all day | Live results joins the bottom bar; places pulled from CrewTimer | Everyone |
| Launch − 15 min | Launching soon push (launch = race time + delay − launch minutes, default 45) | Crew and their parents |
| Boat crosses the start | Race started push | Parents, boat followers |
| Place posted | Result push | Crew, parents, followers |
| Boat done racing | De-rig and load push: 20 min after its finish, or 30 min after its start if no finish time | Crew on the trailer list |
| Start + 2 hours | Race counts as over if no place yet | Everyone |
| Day after the last day | Lineups hides again; regatta Food Tent banner ends | Rowers, coxes, parents |
Practice and water
| When | What happens | Who sees it |
|---|---|---|
| Any lightning | Hold starts; the 30-minute clock restarts on each strike | Everyone (push) |
| 30 min after the last strike | Automatic holds clear and push Lightning hold over | Everyone |
| 5 AM – 9 PM | Window when the automatic lightning watch runs (every 5 min) | Clubs with it turned on |
| No GPS for 30 min | Outing ends at its last fix | Track Boats map |
| Past expected return | One overdue alert | Crew, coaches, admins |
Money and paperwork
| When | What happens | Who sees it |
|---|---|---|
| 3 days before due | Bill reminder (paid by hand) | Payer |
| Day after due | Second reminder if unpaid | Payer |
| 30 days before / on the day | Paperwork and memberships running out | Member |
| Within 1 day of closing | Form or election reminder | Anyone who hasn't answered |
Admin
| When | What happens | Who sees it |
|---|---|---|
| Every 30 min, 7 AM – 10 PM | Pending sign-up reminder until approved (stops after 2 weeks) | Admins |
| Every hour | Concept2 logbook sync | Linked rowers |
| July 1 | Graduates move to Alumni | Rowers, coxes |
Sign-in and account timers
| Item | Lasts |
|---|---|
| 6-digit text code | 10 minutes |
| Pending-approval code | 10 minutes |
| Too many code requests | Limited per phone over 15 minutes and per network over 1 hour; wait and try again |
| Invite link from a coach or admin | 14 days |
| Push alerts on a phone that's off | Held up to 24 hours, then dropped |